The payroll specialist position will maintain records and oversee the compensation of employees. Their duties include managing payroll, verifying employees' working hours, making sure paychecks are processed in a timely manner, and confirming that each paycheck is correct. Will keep management advised of potential problem areas and recommends/implements solutions as appropriate. In addition will assist with other projects as needed. This position has no supervisory responsibilities.
Job Responsibilities / Essential Functions:
Analyzes, prepares and inputs payroll data utilizing automated system (Paychex) to produce accurate and timely payroll.
Monitors employee time reporting and works with managers, supervisors and employees to ensure any missing or incorrect entries are addressed and corrected.
Track and deduct all garnishments and other special payroll deductions.
Set ups, updates and maintains employee data in the payroll systems and HROL. Ensure that employee changes are entered correctly and made on a timely basis.
Ensures compliance with all applicable state and federal wage and hour laws.
Stays current on payroll systems to achieve alignment with HR benefits to ensure effective accounting support.
Prepares bi-weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, benefit deductions, etc.) for management.
Maintains current knowledge of applicable state and federal wage and hour laws.
Respond to employee inquiries regarding payroll issues or concerns.
Compile employee new hire packets as needed.
Maintains compliance notices and workplace postings.
Assist with other special projects as needed.
This list of duties and responsibilities is not meant to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.
Skills and Competencies:
Strong knowledge of payroll best practices.
Strong PC skills including proficiency in Excel.
Decision-making, problem-solving, and analytical skills.
Reliability and dependability are of great importance due to payroll time constraints and schedule.
Attention to detail.
Ability to deal sensitively with confidential material.
Personal accountability and credibility.
Strong interpersonal (verbal and written) communication skills.
Organizational skills and time management.
Associate's degree (A.A) or equivalent from two year College or two or more years of related experience and/or training.
CPP preferred but not required
One to two years of utilizing Paychex Flex or Preview experience is desirable.
Normal sitting, standing and walking throughout the day. Works long hours on the computer. Reads printed materials or from a computer monitor. Requires dexterity and data entry skills.
General office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.