Our growing company is seeking to hire a Project Coordinator who will be in charge of assisting our Project Managers in organizing our ongoing projects. This task involves monitoring project plans, schedules, work hours, budgets, and expenditures as well as organizing and participating in stakeholder meetings to ensure that project deadlines are met in a timely manner.
To be successful as a Project Coordinator you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word, Excel and Outlook and have exceptional verbal, written, and presentation skills.
Job Responsibilities/Essential Functions:
Assess project risks and issues, provides solutions where applicable.
Develops project strategies and undertakes project tasks as required.
Prepares necessary presentation materials, organizes, attends and participates in meetings.
Monitors project plans, project schedules, work hours, budget and expenditures.
Ensures projects adhere to framework and that all documentation is maintained appropriately for each project.
Determines project change and ensures project deadlines are met.
Maintains engineer/technician schedules on a daily basis by reviewing site appointments and remote conversations needed to maintain above average customer service.
Schedules IMACS (installs, moves, adds, changes) with technicians and vendors.
Reviews scope of work, budgetary estimates and letters of understanding for content and accuracy before submitting to Customer and Sales for possible project.
Serves as liaison between the Helpdesk/Dispatch team ensuring that appropriate engineers and technicians are provided available work within their skill set.
Acts as point of contact for Deployment, Sales and Dispatch for questions, schedules, billing and customer inquiries.
Provides administrative support as needed.
This list of duties and responsibilities is not meant to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary
Skills and Competencies:
Ability to efficiently plan, organize and coordinate a variety of activities.
Is well organized and plans ahead for project requirements, works at a pace that achieves the highest levels of quality work.
Ability to effectively prioritize and execute tasks in a high-pressure environment
Consistently completes expected workload; is effective with anticipating time needed to complete workload.
Exceptional verbal, written and presentation skills
Responds to requests in a timely fashion; provides accurate and consistent information.
Sets high standards of performance for self; assumes responsibility and accountability for successfully completing assignments or tasks.
Anticipates problems and initiates new and more effective ways to address them, despite obstacles and change.
Ability to work effectively both independently and as part of a team.
Effective team management skills
Effective problem-solving skills that support and enable sound decision making.
Continuously looks for opportunities to improve systems and/or processes for improving productivity.
Demonstrates flexibility during times of change.
Bachelor’s degree or any equivalent combination of education, experience and training that provides the required knowledge and abilities to do the job.
Minimum of three to five years of performing/ planning special projects.
Experience in Microsoft Office products (Word, Outlook and Power Point, Excel) and knowledge of or experience in the use of databases and data base management (i.e. Clearview, SharePoint).
Experience in working independently and in a team-oriented, collaborative environment
Supervisory experience is helpful.
Works long hours on a computer.
Uses a keyboard.
Reads printed materials or from a computer monitor.